version control

January 12, 2024May 17, 2024

Mastering Packaging Version Control through Artwork Management

Precision and consistency are essential for a good packaging design, which makes version control keystone in the creative process. Any misstep in managing design versions can lead to costly errors, delays, and even brand integrity issues. Artwork Management plays a critical role in mastering packaging version control, even if most of the times, this role is seen as a silent hero as it is rather transparents for users of these systems.

The Challenge of Packaging Version Control

Design projects, especially in industries like pharmaceuticals, retail, and food production, often involve numerous stakeholders contributing feedback, revisions, and updates. The result? A myriad of design versions that need to be tracked, compared, and managed efficiently. Failure in version control can result in:

Inconsistencies: Different versions may introduce inconsistencies in branding, messaging, or design elements.
Delays and Revisions: Unclear version control often leads to delays as teams struggle to identify the latest approved version.
Quality Issues: Printing or production errors may occur if the wrong version makes it to the final stages.

Artwork Management’s Crucial Role

Artwork Management systems provide a structured and organized approach to the complex process of design iteration. Here’s how:

1. Centralized Repository:

Artwork Management systems serve as a centralized hub for all design versions. Every iteration, feedback, or change is documented and stored in an organized manner, eliminating the chaos of scattered files.

2. Version Tracking:

The ability to track changes across design versions is fundamental. Artwork Management systems meticulously record modifications, allowing teams to trace the evolution of a design from inception to approval.

3. Collaboration without Confusion:

In collaborative design processes, multiple individuals may be working on different aspects simultaneously. Artwork Management systems facilitate collaboration without the risk of conflicting versions, ensuring that everyone is on the same page.

4. Seamless Approval Processes:

Efficient version control streamlines the approval process. Stakeholders can review and approve the latest version without ambiguity, reducing bottlenecks and speeding up the journey from design to production.

Realizing the Benefits: From Efficiency to Compliance

1. Enhanced Efficiency:

Efficient version control translates to faster approval cycles, reduced back-and-forth, and a more streamlined design process. This efficiency is invaluable in industries where time-to-market is a critical factor.

2. Error Reduction:

By providing a clear history of design changes, Artwork Management systems significantly reduce the likelihood of errors making it into the final production stage. This ensures a higher level of quality and consistency in the end product.

3. Compliance Assurance:

Certain industries, such as pharmaceuticals, require stringent compliance with regulations. Artwork Management systems provide the necessary documentation and audit trails, ensuring that the design process aligns with regulatory standards.

Integration with Workflow: A Synergistic Approach

Artwork Management’s role in version control becomes even more potent when seamlessly integrated with a workflow management tool. This synergy ensures that version control is not a standalone process but an integral part of the broader design and approval workflow.

If you also want to embrace the advantages of Artwork Management in your packaging design process, and witness how mastering version control becomes the cornerstone of a successful and precise creative journey, do not hesitate to check Twona AMS, which integrates artwork management, workflow management, version control and approvals under one single roof.

February 13, 2023

Version 1.1….version 1.1_new….version 1.1_final

Document versioning is an essential aspect of packaging design, as it ensures the accurate tracking of changes made to the design from one iteration to the next. If you have ever received or sent an email with a subject or a filename that reads something along the lines of “Version 3_final_final”, then keep reading.

Version control is the first aspect of document versioning in packaging design. It involves keeping track of all changes made to the design, including modifications to text, graphics, and other elements. This helps ensure that all stakeholders can identify the latest version of the design, reducing the risk of confusion and errors. When I say identify, I mean it. It is not just about downloading the right version, but about being able to uniquely identity a file by just looking at it.

By using version control (keep on reading, we get to the main course soon), the complete creation and modification process is properly tracked. This is particularly critical in highly regulated environments such as packaging design for pharmaceutical companies.

Version Numbering

Version numbering involves assigning a unique version number to each iteration of the design. It is not really relevant HOW the number is defined. Some companies prefer to use a combination of numbers and letters (Version 1 revision A, Version 1 revision B), while others prefer a more straightforward model based on integers (Version 1, Version 2). We do prefer a mixed approach with 2 versioning digits: Version.Subversion. This allows us to track easily major revisions with the first digit and feedback rounds with the second (1.1, 1.2, 2.1, 2.2). The version number NEEDS to be included in the design itself in a way that can be printed. This allows port print identification of design versions which will be critical in the event of a product recall or an audit.

By using version numbering, designers can easily identify which version of the design they are working on, reducing the risk of errors and ensuring that everyone is working with the same version. This also helps with traceability, as the version number can be used to track changes and identify the origin of any issues that may arise.

Version History

It is also important to keep a record of all changes made to the design, including who made the change, when it was made, and why it was made. The link between the version history and the design itself is made via the version number. For every version number, there has to be a historic record of changes and change requests. If you rely on emails, papers or phone calls for this…..you should read this.

Version history is critical at the Quality Control stage or the workflow when someone needs to validate that the changes made are what was expected and nothing else was introduced by mistake.

I don’t wanna

Many teams are reluctant to implement a printable version control system. This can be due to fear of being perceived as a team that needs more than one iteration to get it right. However, when multiple version 1s exist on a given system (email, shared folders, wetransfer) the risk of printing the wrong file becomes a very serious concern. No auditor in its right mind would ever pass a packaging company that does not implement version control from conception to printing.

February 8, 2023

The truth and nothing but the truth

Having a single source of truth is a key aspect of effective design management, particularly when it comes to packaging materials and more so in highly regulated environments where a recall is akin to….well….the devil. When multiple stakeholders play a key role, it’s essential to have a clear and centralized system for managing the design process to ensure consistency, accuracy, and efficiency.

Centralised Source of Truth

A centralized source of truth refers to a single, authoritative repository of information or data that serves as the authoritative reference for all stakeholders involved in a project. In the context of managing design files, a centralized source of truth refers to a centralized system or platform where all design files, specifications, and other relevant information are stored, managed, and updated. This system serves as the authoritative reference for all stakeholders involved in the design process, including designers, regulatory affairs specialists, quality managers, marketers, printers, production specialists and other decision-makers.

The purpose of having a centralized source of truth is to ensure that everyone involved in the project is working with the same information and that everyone has access to the latest version of the design files. This helps eliminate confusion and miscommunication and ensures that everyone is working towards the same goal.

A centralized source of truth also makes it easier to track changes and maintain version control. All updates and changes to the design files are made in one place, making it easier to keep track of who made changes and when. This helps reduce the risk of errors and inconsistencies and ensures that everyone is working with the latest version of the design files.

Three key aspects

Here are three of the most important aspects of having a single source of truth in this context.

Collaboration and Coordination: Having a single source of truth makes it easier for all stakeholders to collaborate and coordinate on the design process. Instead of having multiple versions floating around in different folders or email attachments, everyone has access to the same information, making it easier to track changes, communicate with each other, and ensure everyone is working in sync.
Version Control: In a decentralized system, it can be challenging to keep track of which version of the design is the most recent and accurate (have you ever seen version 1, version 1_new, version 1_new_new? kind of thing). This can result in errors and inconsistencies in the final product. Having a single source of truth allows for accurate and safe version control and ensures that everyone is working with the latest information.
Traceability and Auditability: Having a centralized and well-organized system for managing the design process helps ensure that all decisions are properly documented and can be traced back to the original source. This is important for ensuring accountability and maintaining a clear record of the design process. In the event of a problem, it’s much easier to determine who made a decision and why, which can help minimize the risk of costly mistakes and protect the company from liability. If you work under highly regulated agencies (pharma, food, etc) this is not even a nice to have, but an absolute must. If you are managing files using sharepoint or local folders…..God had mercy on your soul if you ever have to undergo an audit.

Risky Business

The biggest risk of not having a single source of truth and relying on shared folders or decentralized systems is the potential for a failed design to make it to the market. This can result in negative consequences for the company, such as lost sales, decreased brand reputation, and increased costs for correcting the problem. Bonus risks and costs if you are dealing with a pharmaceutical product that can kill a patient. Having a centralized and well-organized system in place helps minimize this risk by ensuring that everyone is working with the same information and that the design process is properly documented and auditable.

If you are still working with Excel files and local folders….well…..I mean…..its 2023…..you don’t have to do that anymore.

July 22, 2022January 24, 2023

Add (this) AMS to your life

Are you involved in Artwork Packaging Design?

If you’re reading this you and your team probably manage thousands of artworks a year: from packaging, to labels, to digital assets, you name it. Between emails, phone calls, reminders, artworks with change requests, new design specifications, and last minute jobs, there’s no doubt you have a busy work day.

If all the above makes you feel stressed it could be because you have not found the right system to help you with all of your workload … YET.

With that in mind I would like you to take a look at Twona AMS, a highly customizable Artwork Management System which is simple and easy to use, and can be integrated with other tools to automate your workflow, all without you having to be a coding expert.

With Twona AMS you will find a one stop shop for your design process, from beginning to end. So what can you expect from Twona AMS?

Twona AMS can provide you with…

Tailored workflows
A complete overview of you and your team’s workload
The ability to allocate time and resources accordingly
A way to oversee the complete process of a project from one single location
A tool to collaborate with your team, add messages, and leave notes
Quality assurance tools, such as graphic and content comparison directly from your job request
A way to share documents and get artwork approvals internally or from external parties
The ability to keep version control and history of all your files
Automation of tasks that can be repetitive
Integration with other applications already used in your organization to avoid duplication of activities

If this sounds lovely, you don’t need to wait any longer to regain control of your workflow and increase your efficiency.

Checking our website is free, and getting yourself a license is too!

You can start today with no obligation.

January 15, 2022June 23, 2023

The importance of a Digital Workflow

Photo by Kanhaiya Sharma on Unsplash

Photo of a white staircase, meaning steps, workflow. — *Photo by Kanhaiya Sharma*

Leveraging digital tools on the workplace might seem a topic of 1980, but believe or not, a significant portion of professional packaging related companies still manage their process manually (think emails or even paper trails).

Let me point out some of the fundamental key points on the importance of a proper digital workflow for managing the design of packaging materials for pharmaceutical products:

A proper digital workflow allows for efficient collaboration and communication among the design team, production team, and stakeholders.
It also helps to ensure that the final product meets regulatory requirements and guidelines, as well as brand standards.
Utilizing digital tools, such as design software and project management platforms, can greatly improve the accuracy and speed of the design process.
The use of digital mockups and automated proofing can also aid in the identification of potential issues before going into production, saving both time and costs.

One thing that can be helpful is to use a digital asset management platform to keep all design files, including images, text, and vector graphics, in one central location. This makes it easy for team members to find what they need and for the team to collaborate on the same version of the design.

On a side note, “Proper Planning and Preparation Prevents Piss Poor Performance”

So, as a quick summary: proper digital workflow is essential for managing the design of packaging materials for pharmaceutical products. It allows for efficient collaboration, ensures regulatory compliance, and helps to minimize errors and costs.

If you’re looking to improve your packaging design process, we invite you to contact the team at twonas.com and we’d be more than happy to help you out.